Question 1

What Notaries Can and Cannot Do

Accepted Answer

We can notarize/commission ANY document, including notarizing true copies, passport photos, etc.
All of our Notaries are registered with Official Document Services.
By law, Notaries cannot draft documents; comment on, or give legal advice, concerning any document; or tell you which documents you need, or how to prepare them, for a particular purpose. As a separate service, our lawyers and other lawyers that we work with can assist you in these matters.
 We can notarize your signature on a foreign language document or notarize a copy of a foreign language document. We do not translate documents or offer any language services relating to your documents.
We can notarize documents for the USA or other foreign countries, but we are an Ontario Notary, so we cannot guarantee that the receiving institution will accept notarizations done by an Ontario Notary. We offer no guarantees for out of Province notarization requests. 
Notarizations must be in-person and cannot be done remotely or virtually.

Question 2

What do I Need For My Meeting?

Accepted Answer

Please only arrive at our offices after you have recieved an appointment confirmation and only at the time you were scheduled for. Our office is appointment based only and may not be open/available outside of specific booking times for pre-scheduled clients. Missing your appointment and having to re-book will result in a one time $20.00 administration fee added to your bill.
Bring ONE government issued photo identification (examples: passport, citizenship card, permanent resident card, driver's licence, OHIP, etc.); or TWO government issued non-photo identification (examples: SIN card, birth certificate, etc.). Expired identifaction will not be accepted.FOR CERTIFIYING / NOTARIZING TRUE COPIES:Bring the photocopy and the original document - the Notary must view the original. We do not offer printing or photocopying services.If you are photocopying multiple documents onto a single page, by law, each photocopied image requires its own seal. A fee for each seal is required.A multi-page document requires only 1 seal. The Notary will seal 1st page and signature stamp other pages. If 5 or more pages, extra fee of \$0.25 per page.FOR SIGNING DOCUMENTS:Before arriving at our office: MARK AN 'X' at each place the Notary is to sign.
Complete all your documents: fill in forms, enter ID numbers, attach photographs, if required, etc., BEFORE arriving at our office.
Don't sign or date the documents before seeing the Notary. It is the Notary's job to properly identify you and witness you signing.
The name on the Gov't issued photo ID you bring, must match the name you are using on your document; especially important where you have 2 last names.
Notary fees are charged per Notary signature and seal, not per document.

Question 3

Notary Seal Questions

Accepted Answer

Notaries use a seal that makes a raised impression called an embossed seal.
If you need to scan or photocopy the embossed seal we have applied to your document, first lightly shade over the raised parts of the seal with a pencil so it will become visible in the scan or photocopy. You can erase the shading afterward.
If you want us to add a seal sticker, a gold seal usually copies better than a red seal.
An embossed seal is the only seal legally sanctioned for notarizing in Ontario. It is accepted as such everywhere Canadian notarizations are legally recognized. However, if you want to make your document look more classy by adding a red or gold seal sticker, we can supply those for an additional $1.00 charge.
Unless your institution requires otherwise, a multi-page notarized/certified copy only requires one seal. The Notary will indicate the number of pages in the document near his signature, and will signature stamp each page. For documents of 5 pages or more there will be an extra fee of $0.25 per page.
If you require a copy of the Notary's Certificate, issued by the Province of Ontario, there will be an extra fee of $5.00, or ask the Notary and they will send an electronic copy to your phone for free.

Question 4

Any Other Questions?

Accepted Answer

If you still have questions, please email us at: admin@west-torontonotary.ca***Please include "NOTARY INQUIRY" in your subject line to ensure your message does not go to spam.

Once received, someone from our team will get back to you within 1 business day.

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